Medical Billing Built for
Small Practices
No provider minimums. Solo practitioners and small groups are welcome. Percentage-based pricing between 4% and 9% of collections with no flat setup fee, onboarding in two to three weeks, running on the EHR you already use.
Minimum providers to get started
Top of our collections fee range
Maximum typical onboarding
Flat setup fee
Before & After DrCareMSO
Small practices are usually billed as an afterthought by large vendors. The result is predictable: slow follow-up, unworked denials and aging A/R.
Percentage of Collections, No Setup Fee
Our fee is a percentage of what we actually collect for you — between 4% and 9% depending on specialty, payer mix, claim volume and average claim value. There is no flat setup fee and no charge for onboarding.
That structure matters for a small practice because it aligns the cost with cash actually received. If a claim is not collected, it is not billed to you as a fee, which puts the incentive on working denials and A/R rather than on submitting volume.
Where a practice lands in the range depends on the work involved. High-volume, low-complexity visit billing sits at the lower end; specialties with heavier authorization, coding complexity or payer friction sit higher. We quote a specific number after reviewing your claim data, not a placeholder.
The final percentage is confirmed in writing before onboarding begins. No implementation charges, no per-claim add-ons.
Two to Three Weeks, On Your Existing Systems
You do not change software. We take credentialed access to your current EHR and practice management system, configure payer enrollments and clearinghouse routing, map your fee schedule and charge entry workflow, then run a controlled first claim cycle before taking over fully.
Onboarding typically takes two to three weeks from signed agreement to live submission. Your existing patient records, templates and workflows stay exactly as they are — the change is who works the billing behind them.
What Is Included
The complete billing cycle, staffed by people who work your account specifically.
Eligibility Verification
Coverage and benefit checks before the visit so claims are not lost to avoidable eligibility denials.
Charge Entry & Coding Review
Charges entered accurately and reviewed against documentation before the claim leaves your practice.
Claim Submission
Daily electronic submission with clearinghouse rejection handling, not weekly batch drops.
Payment Posting
Remittances posted and reconciled so your books reflect what was actually paid versus billed.
Denial Follow-Up
Denials worked on a schedule with appeals filed inside payer windows rather than after they close.
A/R Management
Aging buckets worked continuously, with the oldest recoverable balances prioritized.
Patient Balance Support
Statements, balance questions and payment plan handling so your front desk is not fielding billing calls.
No System Migration
We operate inside your current EHR and practice management platform. No data migration, no retraining.
Transparent Reporting
Monthly collections, clean claim rate, denial reasons and A/R aging in a report you can actually read.
One Provider Is Enough to Get Started
Tell us your specialty, payer mix and monthly claim volume. We will come back with a specific percentage and an onboarding timeline.
Request a QuoteSmall Practice Billing Questions
What solo and small-group practices ask before switching billing partners.
"I am a one-physician practice. Every large billing company either ignored me or wanted a setup fee up front. DrCareMSO took the account, kept me on my own EHR and had claims going out in under three weeks."
Family Medicine Physician
Solo Practice, Florida
"My front desk was billing between check-ins. Handing it over did not just improve collections — it gave two staff members their day back."
Office Manager
Three-Provider Pediatric Practice
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